Terms & Conditions as at 01/04/17

Adams Peak Country Estate is a family owned and operated business. We expect our guests to treat it with the same respect they would treat their own property.

Guest and Visitors must comply with the Terms and Conditions, and instructions from the Management or Staff during their stay and must notify staff of any issues as soon as practical.

These Terms and Conditions relate to the details stated in your Booking Agreement. Your booking dates cannot be confirmed until a minimum $500 deposit has been paid. This deposit is non-refundable. Adams Peak Country Estate reserves the right to cancel any booking due to unforeseen circumstances or force majeure and all monies paid (if applicable) will be refunded.

Payment Terms

Initial deposit - 25% of the total or $500 deposit and the balance due within a month.
2nd payment - 25% of the total is due a year out from the wedding. (Obviously if your wedding is less than a year away, we will work out an alternate payment arrangement.)
Final payment - the balance of 50% is due one month out from the wedding.

We also have monthly payment plans available. So, the initial $500 deposit to lock in the dates, the balance of 25% to be paid within the first month, and then monthly payments (payments calculated out on balance due divided by number of months until the wedding). Please contact us to discuss.

Cancellation / Change of dates

Once a booking is confirmed all cancellations will incur a $500 admin fee.

The following additional penalties also apply:

Cancellation / Change of dates 12 months or more prior to event.

25% of the total invoice will be forfeited in lieu of the property being re-let for the same period.  Adams Peak Country Estate will make every effort to re-let the property within the given time frame and if successful, will refund to the booking party all monies paid less $500 admin fee.

Cancellations / Change of dates 6 to 12 months prior to event

50% of the total invoice will be forfeited in lieu of the property being re-let for the same period.  Adams Peak Country Estate will make every effort to re-let the property within the given time frame and if successful, will refund to the booking party all monies paid less $500 admin fee.

Cancellation / Change of dates less than 6 months prior to event

We do not refund any payments for guests who cancel or change their booking up to 6 months before event date.

Adams Peak Country Estate reserves the right to cancel any booking if we deem the guests to be in breach of any of our Terms and Conditions. Adams Peak Country Estate reserves the right to move your booking due to circumstances beyond our control.

Bond

As part of your booking, there will be a preauthorised security bond of $500 taken on the day of check-in. If there are any breakages or damage to property or items belonging to Adams Peak Country Estate, we will advise of the costs, and then charge them to your credit card. Please note, you are responsible for all guests to the property during your booking period.

Accommodation Access

Check in time to “The House” and “The Cabin” is from 3pm. Please see below for venue access details.

Adams Peak Country Estate will make every effort to ensure the property is available as booked. However, we reserve the right to make alterations to bookings due to unforeseen circumstances.

Check out time is 11am. The property should be left in a similar state to its condition on arrival. All rubbish should be placed in bins provided outside. Please ensure all windows and doors are locked, the fan/heaters are turned off and fire place and/or fire pit has been extinguished.

Early check in and late checkout may be available on request and incur additional charges. Check in and check out times may change up to 7 days before your arrival to allow for cleaning and or necessary maintenance.

Property Access and Venue Setup

To allow sufficient time to setup your booked venue, access to Adams Peak Country Estate will be allowed from 9am to 5pm 1 day prior to your event (where possible). I.e. if your wedding is on the Saturday, access will be on the Friday, or from 9am on the day of your event. If this does not suit your itinerary or you require additional time to set up, please discuss this with The Manager to ensure the area is available and if there are additional costs. Please note: The hiring of any Adams Peak Estate Wedding Venue is for a set 8 hours maximum function i.e. 4pm-midnight. The venue or its furniture is not to be used for other parties/functions unless preauthorised. (Additional costs may apply). Please ensure you bring any necessary equipment, i.e. ladders, extension cords, cable ties etc. for decorating purposes.

Venue and Furnishings

The reception venue and ceremony area are rented as an empty space ie. ‘a blank canvas’. There will be no furniture or decorations provided other than what is included in your agreement (up to 150 chairs and 13 round tables or 30 rectangular). Wall fixtures at Adams Peak Country Estate are not to be removed. Special props such as the LOVE sign MAY be available, though due to extended time frames of bookings, this cannot be guaranteed. Please discuss this with The Manager to confirm availability if there is a specific item you require.

Venue Curfew

Your booked venue has a curfew of midnight. All music must be off by midnight and guests who are not booked into Adams Peak Country Estate accommodation must leave the property by no later than 12.30. We recommend organising a bus to collect guests and deliver them to their accommodation/home.

Decorating / Confetti

You can decorate as much or as little as you want. Hanging items from the ceiling, on the deck or from trees is all allowed, as long as you don’t damage anything. There are hooks provided on The Barn and The Hay Shed ceiling. Please bring cable ties, string, fishing line etc for your decorations. All must be removed thoroughly after your function.

Due to fire safety and insurance restraints, we do not allow real flame candles or sparklers on the property. Please see www.loveandprotect.com.au or other reputable companies for flameless candles.

Confetti and rice are not allowed. If you would like a style of confetti, rose petals or something similar is accepted. Please discuss prior to use. Hay bales are welcome to be used though all straw must be swept/raked up thoroughly.

Number of guests

Parties and Functions outside booked events, are prohibited at Adams Peak Country Estate without prior approval.

The number of guests staying at the property must not exceed 21 in “The House” and 4 in “The Cabin”.

Pets

Adams Peak Country Estate has a standard no pet policy unless prior approval is given. Please discuss with the manager.

Noise

Even though we are on a large property, noise travels easily. Guests and visitors must not create noise which is offensive to neighbouring properties, especially between midnight - 7am. Please show respect.

Holding Parties, BBQs or any type of Function (that are not prearranged and authorised by Adams Peak Country Estate) is strictly prohibited. Unauthorised additional guests/visitors are not allowed onto the property and may cancel your booking and forfeit your security deposit.

Swimming Pool

The swimming pool should be used at your own risk.

Please do not take any glassware into pool area. We provide acrylic glasses for use in the pool area. Please use them. Please ensure that children are supervised at all times when using the pool.

BBQ

We provide a clean BBQ.  If you use the BBQ please ensure that it is cleaned before you leave. If we need to clean the BBQ then a $50 charge will be deducted from the security deposit for cleaning.

Parking

Cars must be parked in the designated parking areas and not on the grassed areas.

Equipment – Use, Damages, Malfunctions

If there is a problem due to malfunctioning equipment, report it immediately, whenever possible - do not leave your report until check-out. We will do our best to fix or replace malfunctioning items.  We do not issue refunds for problems with TV, Internet, DVD players, games, or anything else that is not considered a necessity.  We will make every effort to have repairs done ASAP; however there may be limited service contractors in our area.  You will be held responsible for any damages to the house or property, caused by you or your guests.  The property is inspected after each stay.  If any items are missing and damaged; you will be charged.

Lost/Damaged Property

We cannot accept responsibility for anything left behind, lost or damaged during your visit, although all reasonable care will be taken.

Fires

Please do not light any fires on the property grounds other than in the designated fire pit area (dependent on conditions and fire bans). Use of the fire pit is by approval.

Camping bbqs or any other cooking facility must not be brought onto the property.

Smoking

“The House”, “The Cabin” and your reception venue are strictly a non-smoking environment.

“Butt Buckets” are supplied for the use of smokers outside of these areas. Please do not leave cigarette butts on the ground. An additional cleaning charge will incur if there is excess cigarette butts found.

On the day

An Adams Peak Country Estate team member will attend on the day to co-ordinate with third party suppliers (e.g. caterers and musicians) and ensure wedding facilities are set up and working correctly until the commencement of the evening reception. We reserve the right to make aesthetic improvements / changes to Adams Peak Country Estate venues, accommodation, ceremony areas and property without notification.

Catering

Adams Peak Country Estate has exclusive caterers. All catering for your wedding event is to be provided by them. Agreements and catering costs are handled directly by the caterer.

Alcohol

Adams Peak Country Estate is not licensed to sell alcohol. All alcohol must be provided by you. This also means that you are responsible for your guests and their transportation home after the function. As part of this agreement, you are required to hire bar staff (1 staff member for every 30 people is recommended).

Adams Peak Country Estate uses exclusive bar staff providers. They can provide as much or as little as you require, to ensure you and your guests enjoy the event. (i.e. staff, glassware, mixing machine etc.)

Guest Accommodation / Camping on Grounds / Caravans

Please ensure your guests are made aware to book their accommodation early. Please direct your guests to our Accommodation/For Your Guests page on the website. As there are many special events in the Hunter Valley, accommodation can book out very quickly if an event is announced. We do not allow camping on the grounds. McNamara Park in Broke, is set up for camping and only 3 minutes’ drive.

We do not allow people to sleep in their cars on the property.

Children

Children/babies are welcome at our venue but are the full responsibility of their parents/carers. Please be aware that, as we are in the country, there are many unfenced dams and water hazards on the property, and there are also snakes and spiders etc.

To enable your guests to enjoy your big day, it is recommended to hire a babysitter for the reception. There are a number of excellent babysitting companies that service the Hunter Valley should you require this service, who will come to the property.

Recovery Party / Post-wedding BBQ

Post Wedding events can be held the following day. Depending on the size of the function, this may incur an excess cleaning charge. Please discuss this with The Manager prior to your arrival.

On the day

An Adams Peak Country Estate team member will attend on the day to co-ordinate with third party suppliers (e.g. caterers and musicians) and ensure wedding facilities are set up and working correctly until the commencement of the evening reception. We reserve the right to make aesthetic improvements / changes to Adams Peak Country Estate venues, accommodation, ceremony areas and property without notification.

Cleanup after function

As a DIY venue, the setup, pack down and basic clean-up of the event is your responsibility unless stated in your package. Anything you have requested/hired i.e. chairs, tables, bar and wine barrels etc. will be left for you to set up, and all items should be left clean and packed up neatly. Regardless of your checkout date, all functions are to be packed down and areas thoroughly cleaned up by 11am the day after the function. The caterers and beverage company will clean up all their related items. It is your responsibility to remove all decorations, broken glass, excess mess (i.e. glitter, loose hay, cigarette butts etc.) and pack all rubbish into bins/bags provided. Thorough cleaning (i.e. cleaning toilets, mopping floors etc.) and disposal of rubbish is the responsibility of Adams Peak.